For decades, a To-Do List has been the go-to tool for increasing productivity. It seems every self-improvement book and motivational speaker will at some point mention the benefits of writing a daily To-Do. Many career-focused people regardless of their Industry will not start their day without writing one, and feel unsatisfied when finishing the day without having ticked most items off.
Over the past few years, I’ve learnt beyond a shadow of a doubt that a To-Do List is not the most efficient way to get things done. Between running a business, managing my personal life and family, I have tried and tested tonnes of different tools to increase productivity, with the aim to get everything done…
Below are a few tools which pass the test for keeping me on the right track and don’t involve a single check-box! I hope you will find these as helpful as I have.
Knowing Your Why
What is the reason that you do what you do? Is it for a better work/life balance? Is it to spend more time with your kids? Is it because you desire the flexibility to work from anywhere in the world?
Always remember your why, as it reinforces the vision you have for your life, and allows you to refocus on the bigger picture. Never lose sight of the end goal and remember revisit this end goal often too. When you have a clear vision and an even clearer goal, it is far easier to map out a plan of action. Knowing your why makes even the most mundane of tasks achievable and perhaps even a little enjoyable. It is simply the best way to get things done because it shows that what you are working on is in alignment with your mission and purpose.
It’s easy to get all wrapped up in creating a compelling vision for your life and for your business. Sometimes you might even find yourself getting so excited about the goals you are setting that you forget to do any actual work! This is easy to fix through the process of batch tasking.
Batch Tasking is a great tool when you feel like you’re focusing on too many elements at once. It can help break down the steps you need to take to make your business goals a reality by chunking them down into sizeable pieces that you are able to accomplish. I do this by identifying a maximum of 3 goals per Business Quarter. Any more than this is often too much. Grouping tasks with similar outcomes together will allow you to become more effective in time management and in turn, achieving your goals.
HIIT Planning and Actioning
This is how I personally work. I have found this tool to be more effective than anything in increasing my productivity and in allowing me to reach my business goals faster than ever. I set a timeframe for working in batches, then also set the alarm on my phone. It forces me to get the job done quickly and to stay focused. Think of it exactly like a HIIT workout. It is high intensity and packs with it the most results in a short burst of time. It is a great tool which I recommend to many of my Business Coaching clients.
Alison Morgan is one of Australia’s leading Business Coaches, specialising in helping Health, Fitness, Wellness, Beauty and Lifestyle businesses grow their Business, Brand and Profile.
With over 20 years experience in Marketing and over 6 years of Private Business Coaching clients with her company Relauncher, Alison knows how to create successful businesses.
This blog is based purely on my personal experience. It is not intended to be a substitute for medical advice or treatment. I am neither a medical nor health professional and I cannot guarantee that the information in this blog post is accurate, reliable or complete. If you use this information, you do so at your own risk and should consult a qualified medical or health practitioner before relying on any information contained in this blog.